Administrative Assistant, Part-Time

The Administrative Assistant will support Horn and Mane’s founding partners to ensure overall flow of workplace operations. They will keep track of and manage complex schedules, essential contact information and a large volume of recurring dates and deadlines. The candidate coordinates both business and personal activities and completes a range of clerical tasks.

When necessary, they also take care of basic customer service responsibilities, external correspondence, document creation and data reporting. This is a part-time position that supports a three-person executive team that is often travelling for business. On any day of the week, they may perform the following tasks:

Responsibilities
  • Maintaining internal employee, client and supplier directories
  • Updating the company’s master action plan and coordinating system updates with the Operations Team
  • Making adjustments to staff schedules, booking appointments and updating calendars
  • Booking travel, hotel, transportation and various reservations; assembling travel itineraries
  • Coordinating internal and external meetings and events
  • Drafting meeting agendas, taking meeting minutes and publishing action plans
  • Drafting correspondence; reviewing documents & contracts
  • Planning and coordinating client entertainment and gifting
  • Sourcing office supplies and office stationary
  • Organizing, filing and maintaining digital documents
  • Special projects as required.
Skills and Knowledge
  • Knowledge of MS Office Suite (Word, Excel, PowerPoint)
  • Organizational skills and the ability to maintain digital records
  • Ability to prioritize daily tasks and good time management skills
  • Ability to take direction at start of projects and work independently to see them through
  • Strong people skills and ability to help clients, and employees with various needs and requests
  • Ability to multitask and take multiple requests at one time from various people
Education and Qualifications
  • 5 to 7 Years of Administrative Experience in a fast paced environment; start up experience an asset
  • Secondary School Education required; Vocational Training in an Administrative Function an asset
Job Location
Toronto, Canada
Remote work possible
Compensation

Pay range is determined based on previous experience, subject matter authority and influence.

Date posted
September 13, 2023
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Thank you for your interest in Horn and Mane.

We\'ll be carefully reviewing each application for this role and we\'ll contact candidates whose skills and experience best meet the requirements.

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Best Regards,

The Team at Horn and Mane
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